Projects Administrator MENA

Overview The Projects Administrator will join a team that interfaces with new and existing project partners in areas where the Church is persecuted and/or suffering. The team receives and processes project applications, monitors and evaluates ongoing and completed projects, maintains a database of project partners and applications, among other functions.

The Projects Administrator will support the Projects Manager in identifying, evaluating and overseeing projects in the MENA region. The ideal candidate will have some background in project management, strong organisational skills, and a passion for making a difference in the lives of suffering Christians through effective grant management

Responsibilities · Project Identification and Evaluation

· Focusing on MENA. evaluate project applications for alignment with BA's mission, feasibility, risks, issues, and impact. This includes assessing comprehensive project plans, their objectives, timelines and budgets.

· Form part of the disaster response team for Barnabas Aid

· Assist in identifying potential partners and projects that support persecuted and suffering Christians.

· Assist in demographic research on the region.

· Assist in presenting proposals to the Projects & Disbursement sub-committee for their deliberation and decision-making.

· Grant Administration

· Oversee the administration of the grant-making process, from initial proposal evaluation to monitoring and final reporting upon completion of projects.

· Ensure that approved projects comply with BA’s internal policies, quality standards and regulatory requirements in the UK and the partner’s country.

· Monitor and evaluate the effectiveness of funded projects, ensuring adherence to project plans and budgets.

· Stakeholder Engagement

· Support the Projects Manager in maintaining relationships with project partners and other key stakeholders.

· Communicate regularly with project partners to provide guidance and support during the application process, and implementation stage once proposals are approved.

· Budget Administration

· Provide support in tracking the region’s budget and expenditures, to ensure financial accountability and transparency.

· Assist in the preparation of regular financial reports and updates for senior management and other stakeholders.

· Reporting and Documentation

· Maintain comprehensive project documentation, including agreements, reports, and correspondence.

· Maintain the projects database for all records related to the region and prepare reports as required.

· Monitor, evaluate, and report on approved projects in the region.

· Schedule meetings, take minutes, and keep records of meeting minutes.

Requirements

· Experience in administration in a similar role, preferably at a charity.

· Arabic speaker

· Proficiency in MS Office suite and online applications.

· Excellent verbal and written communication skills and ability to interact with a wide range of people from different backgrounds.

· Strong organizational and time management skills.

· Strong attention to detail.

· Good team player who works well as part of a diverse team.

· Ability to multitask and work under pressure to meet deadlines.

· A strong commitment to the values and mission of Barnabas Aid, with an understanding of Christian principles and ethics in project management.

· High level of integrity, ethical conduct and professionalism

· Personal resilience and adaptability.

· Discretion and sensitivity with understanding of issues of confidentiality.

· A flexible approach to work, with a cooperative and collaborative attitude, ensuring excellent standards of service are always maintained.

From time to time, additional training, including safeguarding training, may be required.

The offer of employment will subject to the appropriate pre-employment checks such as references, qualifications, DBS criminal records, and eligibility to work in the UK.